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Grants & Finance Manager

Organization

New York Genome Center

Job Location

101 Avenue of the Americas
New York, NY 10013
United States

Job Description

The Grants & Finance Manager will create an environment and culture that supports genomics related research through excellence in administration of grants and sponsored research for the New York Genome Center (“NYGC”).  The incumbent serves as a resource for principal investigators (“PIs”) and scientific staff through managed faculty and other PI full funding portfolio management that can span across government and foundation grants, restricted gifts, fellowships and startup packages. This position may also manage NYGC programs and large initiative funds. The role will serve as an adviser to the PI and/or program management and help setup spending plans that will maximize restricted fund spending. This person will liaise with departmental counterparts at a faculty member’s home institution to streamline effort, spending and other financial planning. This role is responsible for PI related deliverables, including effort reporting, quarterly expense validations, annual and quarterly fiscal reports, project closeout and monitoring expenses. This person will report to the Director, Research Administration.

 

Key Responsibilities include (but are not limited to):

 

  • Responsible for pre-award activities, including proposal preparation with a focus on budget and Funding Opportunity Announcements (“FOA”) checklist:
    • Prepare proposals and gather documents for prime and sub awards.
    • Prepare the budget for all proposals.
    • Submit proposals when needed.
    • Read through the FOA and provide a summary and checklist of required documents to the PI.
    • Update and maintain current and pending awards, bio sketches and other support for PIs.
  • Responsible for award setup, including:
    • Account setup and modifications in the SAP and IT Works systems. Maintaining IT Works database to ensure financial and compliance records match SAP general ledger; reconciling differences between the two databases.
    • Review, understand and communicate the terms and conditions of the award, including effort commitment and scientific overlap.
    • Review reduction in budget and re-budgeting, as appropriate.
    • Prepare, issue and process subaward agreements. Complete subrecipient monitoring, assist PIs in communicating with prime and or sub organizations, collaborators, and others about the conduct of subawards.
  • Responsible for financial management of grants, unrestricted funding, and sequencing funding for PIs, including:
    • Maintain accurate budget vs. actual reports for all funding sources currently available to PIs.
    • Monitor and review charges; monthly review and update of financials and projections on portfolio workbook, monthly reporting and continuous PI communication.
    • Fiscal and Grant Project budgeting, including working with PIs on future spending projections on various funding sources for budget forecasting several times per year.
    • Monitor subaward progress and invoicing to subrecipients where NYGC is the prime recipient institution.
    • Review purchase orders, Concur reimbursement requests and invoices for compliance with grant/funding terms, and NYGC’s internal expense policies.
    • Ensure all PIs sign off effort reporting cards for all grant funded personnel.
    • Perform annual, quarterly and closeout programmatic and financial reporting to the funding Sponsor, as required.
  • Responsible for administration and project management, including:
    • Track, manage and report on specific funding sources, such as the Covid-19 Genomics Research Network (“CCRN”).
    • Build and maintain the financial master workbook for each faculty and funding source.
    • Create and maintain Cost Transfer Justifications for audit purposes.
    • Create, implement and maintain an effort reporting process and quarterly PI expense validations.

 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Requirements

  • Undergraduate degree with a major in a business subject (e.g. accounting, finance, economics) required; advanced degree preferred.
  • Certified Research Administrator (CRA) certification preferred.
  • Seven or more years related pre and post award or budgeting financial experience required, including:
    • 3+ years of recent experience with financial administration of NIH grants.
    • NSF, US DOE, and US DOD experience preferred.
    • Experience with general and non-profit accounting principles.
    • Experience working with internal and external audits.
    • Experience in pre- and post-award activity required, including thorough understanding of issues of research compliance and knowledge of federal agency practices, regulations and policies, including the Uniform Guidance.
    • Demonstrated experience working with program officers at federal and state agencies and non-profit sponsors required, including acting as effective liaison between PIs/research staff and funding agencies.
  • Demonstrated experience working effectively, collaboratively, and diplomatically with PIs and senior administrators required.  
  • The ability to utilize sound fiscal accounting practices and procedures to account for receipt of grant funding and prepare necessary reports required.
  • Strong written and verbal skills required.
  • Excellent attention-to-detail required.

 

Competencies

  • Technical and Professional Skills: Consistently demonstrates skills and knowledge relevant for current role; strives to expand the depth and breadth of technical and professional skills; works with a high level of integrity; exhibits focus and discipline; appropriately prioritizes, manages expectations, and delivers on commitments.
  • Collaborative & Communicative: Models collaboration and teamwork; brings out the best in others; effectively works with all levels, internally and externally; respects and embraces diversity of perspective; communicates clearly and listens carefully; uses good judgment as to what to communicate and when to do so.
  • Adaptable & Innovative: Adaptable and embraces change; develops new insights and pursues improvements and efficiency; fosters exchange of new ideas and willing to challenge the status quo; takes initiative and is solution-oriented; engages in work with passion and curiosity.

 

FLSA Status – Exempt

This position is not eligible for visa sponsorship or relocation assistance.

 

How to Apply

About Our Organization

Work Flexibility

 

NYGC has established a flexible work policy to give employees and other staff more ability to balance their work, personal commitments, and commuting challenges. The incumbent in this position is eligible for a flexible work schedule or hybrid remote work arrangement with supervisory approval.

 

About the New York Genome Center

 

The New York Genome Center (NYGC) is an independent, nonprofit, academic research organization dedicated to advancing genomic research. NYGC scientists and staff are furthering new approaches to diagnosing and treating neurological diseases and cancer through their unique capabilities in whole genome sequencing, RNA sequencing, state-of-the art analytics, and the development of genomic tools. NYGC concentrates specifically on disease-based research in the following areas: neuropsychiatric disease (autism, schizophrenia, bipolar); neurodegenerative disease (ALS, Alzheimer’s, Parkinson’s, Huntington’s), and cancer.

 

Located in Lower Manhattan, the New York Genome Center was founded by and remains closely affiliated with the leading academic medical centers and research universities in the New York region, engaging in research projects with and for these institutions. Essential to our collaborative work is an outstanding faculty, whose members typically hold a joint appointment at NYGC and a partner university. They support our scientific mission by conducting independent research in areas of mutual interest to us and the wider scientific community.

 

Please note: We care greatly about our employees’ wellbeing, so NYGC has moved to a fully COVID-19 vaccinated work environment. You must be vaccinated against COVID-19 to work at NYGC, even if you are working partially remotely. If you are selected to interview for this role, we will explain our vaccination policy (including medical and religious exemptions) and ensure you are comfortable moving forward with further interviews.

 

Equal Opportunity

 

Diversity, equity, and inclusion are central to NYGC’s core mission. We strive to create a workplace environment that is welcoming and fair to all regardless of race, ethnicity, gender, sexual orientation, physical ability, or religion. We believe that when people of various backgrounds, life experiences, and perspectives work together in an inclusive and equitable environment we gain new and valuable perspectives that otherwise would have been missed. Valuing and supporting all NYGC employees as individuals while helping them realize their full potential is critical to promoting greater collaboration, innovation, and discovery – fostering a sense of belonging for our greatest strength, our people. We recognize that there is still work to be done that will require sustained commitment from the entire organization.

 

The New York Genome Center is a VEVRAA Federal Contractor. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, creed, color, gender, religion, national origin, sexual orientation, age, disability, genetic predisposition or carrier status, protected veteran or military status, domestic violence victim status, partnership status, caregiver status, alienage or citizenship status, marital status, or any other characteristic protected by applicable law. NYGC takes affirmative action in support of its policy to hire and advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.